Executive Assistant

We are a dynamic community-based health centre promoting social justice and health equity in the Regent Park neighbourhood and east downtown area of Toronto. We operate out of several locations and provide a wide variety of services including: primary health care, chiropody, physiotherapy, health promotion, social work, community health, immigrant and refugee services, housing assistance, harm reduction and homeless programs, Pathways to Education for high school students, infant and child development programs, parenting education and family advocacy.

Position

EXECUTIVE ASSISTANT

  • Full-time, Permanent
  • SalaryRange:  $44,080 – $53,108 per Annum
  • You will be responsible for providing confidential comprehensive executive administrative and corporate communications support to the Executive Director, the Board of Directors and the senior management team. 


 

Responsibilities

  • maintain all corporate administration systems
  • manage logistics, including communications, for all Executive Director, senior management, and corporate meetings including the Annual General Meeting, Board meetings and retreats, Board Committee meetings and retreats.  This includes taking and preparing minutes as required
  • ensure Board and executive documents are brought forward and deadlines observed
  • assist the Executive Director in special projects as required
  • assist the Executive Director and Directors in the preparation of reports, funding applications, Annual Reports, presentations and the like including proof-reading, editing, drafting of presentation materials and slide-decks as required
  • manage executive correspondence and calendars
  • review and summarize reports
  • coordinate corporate communications  

Requirements

  • proficiency using all functionality of Microsoft Office Suite and email
  • experience preparing presentation materials, managing multiple schedules, and handling meeting and travel logistics
  • successfully contributed to the effective management of an executive office or similar environment
  • established and maintained electronic and paper filing systems
  • prepared materials for publication and/or public distribution
  • two years’ administrative experience at a senior level with a secretarial/administrative assistant certificate or five years of senior administration assistance experience
  • demonstrated ability to be flexible, organized, a self-starter, and possess excellent problem solving skills 

Contact

Please send a resume and cover letter (Word document or PDF file)by 4:00 p.m., Friday, February 8, 2013,to: 

Executive Director – EA Position

465 Dundas Street East

TorontoON  M5A 2B2

or to

jobs@regentparkchc.org

with “EA” in the subject line

 No phone calls please.  We thank all applicants for their interest in this position,

however, only those selected for an interview will be contacted. 

Application Deadline

February 8, 2013 (All day)